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DA Memo - June 9, 2006

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New Procedures for Reporting Retiree Employment and Making Contributions

  1. Brief Overview
  2. Step 1 – Enrollment
  3. Step 2 – Remitting Employer Contributions
  4. Step 3 – Annual Reporting

 

1. Brief Overview

New legislation has changed the rules about KPERS retirees who work after retirement (House Substitute for SB 270). These changes do not affect KP&F or the Retirement System for Judges. See the Designated Agent Memo dated April 21, 2006 , for complete description of changes (www.kpers.org/damemos042106.htm).

Effective July 1, 2006 :

  • Employers will begin reporting employment status and annual earnings for most
    employed KPERS retirees using the reporting form enclosed.

  • When they hire an employee who retired from a different KPERS employer, employers
    will begin paying contributions based on a “working after retirement” employer rate. The
    rate is based on gross compensation.

 

2. Step 1 – Enrollment

Beginning July 1, 2006 , designated agents need to report most KPERS retirees who work for their employer.
I have included a sample on page 4 of the Report of Employment for KPERS Retirees form (KPERS-1R). The
actual spreadsheet is saved as an Excel file on our web site at www.kpers.org/forms.htm under the employer
section near the bottom of the web page.

Which Retirees Should You Report?

If employee retired from your employer
All retirees, no matter what position they are filling
(except “daily call” K-12 substitute teachers)

If employee retired from a different KPERS employer
Any retiree working in a position that would otherwise be a KPERS-covered position

If the position is not normally a KPERS-covered position, you do not need to report
that retiree. This only applies to retirees from a different employer.

What You Need to Do

  • Complete and return your initial report by July 9, 2006. Include all KPERS retirees
    described in the previous section. Please be sure to include their employment dates.
    This is the first date they are actively working.

    We prefer you e-mail the electronic file, but you can mail or fax a printed report
    if you need to.

– E-mail: KPERSfs@kpers.org
– Fax: (785) 296-6057
– Mail: Kansas Public Employees Retirement System
    Attn: Fiscal Services/Retiree Employment
    611 S. Kansas Ave., Suite 100
    Topeka , KS 66603

  • Going forward, please send a report within ten days anytime a retiree who meets the
    criteria begins employment. You only need to include that retiree’s information, not the entire list.

  • Complete a KPERS Retiree Earnings Limit form (KPERS-15S) for employees who
    retired from your employer and reach the $20,000 earnings limit that these retirees have.

 

3. Step 2 – Remitting Employer Contributions

Remitting contributions only affects employers that employ a KPERS retiree who retired from
a different KPERS employer.

Contribution Criteria

  1. Only for positions held by retirees beginning employment on or after July 1, 2006
  2. The position the retiree is filling would otherwise be a KPERS-covered position
  3. No contributions for positions held by retirees who retired from the same employer they
    are now employed by (retired from your employer, working for your employer)

How the Remitting Process Works

  1. Designated agent sends Report of Employment for KPERS Retirees form (KPERS-1R).

  2. KPERS reviews the report and sets up a special EFT account if the employer has hired
    a retiree who retired from a different employer.

  3. KPERS sends instructions to the designated agent on how to use the special EFT account.

  4. Designated agent uses this special EFT account to remit employer contributions based
    on gross compensation.

  5. Contributions sent to this special EFT account are done with a separate EFT phone call
    within three business days after each payroll warrant date. Do not include these
    contributions in your regular EFT remittance call.

How Much Should You Remit?

KPERS will send a rate letter each year detailing your employer’s “working after retirement”
contribution rate for employing a KPERS retiree from a different employer.

Local employers

Payroll Dates:    July 1, 2006 , through December 31, 2006
Rate:                    10.24% of gross compensation

Payroll Dates:    Beginning January 1, 2007
Rate:                   11.69% of gross compensation

School employers

Payroll Dates:    July 1, 2006 , through June 30, 2007
Rate:                   13.75% of gross compensation

 

4. Step 3 – Annual Reporting

Near the end of each year, KPERS will send an annual Employer Report of Compensation for
KPERS Retirees. Please complete and return the report with the annual gross compensation
of each KPERS retiree.

 

Have Questions?