Contributions and Electronic Fund Transfers
Electronic Funds Transfer Manual (PDF, 294KB)
Overview
Retirement contributions and payroll deductions are made by electronic funds transfer (EFT).
- The EFT program uses the Automated Clearing House (ACH) debit method to transfer funds.
- Employers authorize the Retirement System to electronically transfer payments through the KPERS Employer Web Portal or by calling KPERS Fiscal Services EFT Unit.
Getting Started
- Employers complete an Authorization for Electronic Funds Transfer form (EF-105). Employers need to complete a new form if they change banks.
- The Retirement System will send the employer instructions on how to enter the transactions.
Making Transfers
- Employers can enter transactions up to two weeks early, and the payment is
automatically transferred
when due. There is a penalty for late payments. - Remittances are due within three business days of the payroll date.
- Payroll date is the actual date on the payroll warrant. It is not the payroll period end date.
- Employers have until 12 p.m. CT the business day before the remittance due date to enter, modify and save.
- If you find an error before 12 p.m. of the day before the remittance due date, you can return to the Employer Web Portal to correct the error.
- If you find an error after the transaction has been processed, contact KPERS.
Before entering a transaction, split your monies into these categories:
- Employee Contributions
- Employee Purchase of Service Credit
- Employer Contributions
- Death & Disability Insurance Contributions
- Optional Group Life Premiums
- First Day Coverage
- Miscellaneous Payments:
- KPERS-17 Adjustments
- Late payment penalties
- Any payment that does not fit into another category
For more information and examples, see the EFT Manual.